45 Bristol Street, New Haven, CT 06511 information@newhavenreads.org 203-752-1923
Volunteer

Field Trips

New Haven Reads offers a free field trip program to area schools and teachers. Through this programming, we help students build their home libraries by giving each child five free books, and we promote literacy skills and engagement with story time.

These trips last 45 minutes and are available on a first-come, first-serve basis for one class at a time. We offer field trips for Pre-K through fifth grade. For more information, please review our FAQs below. To book your trip, please visit newhavenreads.youcanbook.me.

FAQ – General

When and where are field trips held?

Field trips are hosted at either the Book Bank or at our Willow Street location.

Book Bank field trips run Tuesday-Friday from 10:00 AM – 10:45 AM at 45 Bristol Street in New Haven. This location is right across the street from both Scantlebury Park and the Yale Police department.

Willow Street field trips run Thursday-Friday from 11:00 AM – 11:45 AM at 85 Willow Street, Building 2. This is one of New Haven Reads’ tutoring sites and has its own small, private book bank. This location is right across the street from East Rock Community Magnet School. 

When will scheduling open up for this school year?

We will wait as late as mid-October to open up field trips scheduling so that teachers can check bus availability while booking their trip. To make sure you receive notification of when scheduling goes live, you can sign up for our Teachers email list .

Can you host more than one class at a time?

Unfortunately, our space is not large enough to accommodate more than one classroom at a time, and we are not able to honor any such requests. Teachers may only bring the number of students enrolled in their class.

Can you host my middle or high school class?

We have tried hosting older classes in the past, and have found that our programming doesn’t engage older students as much. Paired with the high demand from Pre-K to 5th grade teachers, we are not able to bring in older classes for a trip. However, we highly encourage you to request books for your students through the book orders program, or to visit in person to select titles for them!

FAQ – Field Trip Programming

Can I arrive early or stay later?

Unfortunately, we cannot let classes arrive early or stay late. Our field trips are run by dedicated volunteers who arrive and set up 15 minutes ahead of time. If we let your class in early, it is difficult and sometimes impossible to complete set-up, which in turn makes the field trip difficult to run. Similarly, please make sure your bus will return within 45 minutes to ensure that we are respectful of the volunteers’ time.

Where can the school bus park?

For Book Bank field trips, buses may park on Bristol Street between the corner and the NHR parking lot. Please note that buses which block the parking lot will be asked to move.

For Willow Street field trips, buses may park in the lot on the corner of Willow and Mitchell Streets.

Can I request specific books for the field trip?

For classes that have English language learners, students who are reading above or below grade level, studying any specific subject matter, etc, you can send your requests to books@newhavenreads.org ahead of time and we will do our best to accommodate, dependent upon availability.

Can I select books for my classroom library during the trip?

YES! You may feel free to browse our shelves along with your students. Additionally, you may request extra books for pick up through the book orders program. Except for board books, there is no limit for teachers choosing books for their classrooms.

FAQ – Scheduling & Confirmations

How can I book a field trip?

Please use our online scheduler to book your trip!

What times are field trips scheduled for? Can I schedule a different time?

We offer field trips Tuesday-Friday from 10:00 – 10:45 AM, and on Thursdays and Fridays from 11:00 -11:45 AM. Generally, we cannot accommodate requests for different times, due to staff and other programming needs.

How many trips can I schedule for my class?

You may schedule ONE trip per year. The field trips program is incredibly popular, and we want to ensure that as many students as possible are able to visit us and enjoy this resource. There is, however, no limit on the number of book orders you can place throughout the year, and we highly encourage you to request more books for your students through that program!

Can I schedule field trips for another teacher?

Although we know teaching can be hectic, we ask that all teachers personally schedule their own field trips, and if we become aware that a trip was scheduled by someone else (your grade partner, a librarian, etc.) we will ask that the teacher actually visiting confirms the trip.

Will New Haven Reads send me a reminder?

Yes! After you book your trip, you will receive the following three confirmation emails.
  1. After your initial request, you will receive an email from youcanbook.me confirming your final date and time.
  2. You will receive a reminder from the Book Bank Director about a month before your trip.
  3. You will receive one final confirmation the week before your field trip, asking you to confirm attendance.

The third email will ask you to confirm your attendance; if you do not respond, you will receive one confirmation call, and if NHR is unable to reach you, your field trip will be cancelled.

If you do not receive these emails, please check your Spam folder.

What if I need to cancel my field trip?

Because we have a significant number of teachers who want to come to field trips that exceeds the number of field trips we have available, we have felt the need to institute a strict cancellation policy.

It is essential that you notify New Haven Reads as soon as you are aware that you need to cancel, so that we are able to schedule someone from the wait list with enough time for them to book a bus. You may send notification to books@newhavenreads.org.

Any last minute cancellations must be sent with at least 24 hours notice so that we can alert the field trip volunteers.

Any teacher who does not show up for a field trip, or who cancels within less than 24 hours, forfeits the right to book a field trip for the next academic year.

Can New Haven Reads reschedule my field trip?

If any dates are still available, you may reschedule your field trip by canceling your trip through the online scheduler and booking another date.

If all dates are booked, we can only reschedule your trip if it is snowed out or cancelled for other inclement weather.

FAQ – Field Trips at Willow Street

This year New Haven Reads expanded the field trip program to our Willow Street location in the Marlinworks building at 85 Willow Street. This tutoring location has it’s own private Book Bank, and is located in Building 2. Willow Street field trips occur on Thursdays and Fridays at 11:00 AM.

Where can buses drop off?

To get to the entrance of the building, you must go through the Marlinworks arch on the Willow St. side of the building. The entrance to the building is immediately to the left. Volunteers will meet you in the lot and walk your class up.

Is there a difference between field trips at Bristol Street and field trips at Willow St?

No. There is no difference between field trips programming at Bristol and Willow Streets. Students are able to select five books and have storytime at both sites.

Any other questions or concerns?
Please email books@newhavenreads.org.